Satisfactory Academic Progress (SAP)

ACADEMIC PROGRESS REQUIREMENTS

All students are required to maintain good academic standing as a condition of enrollment at Manhattan College and to receive federal, state and institutional aid. The guidelines vary, depending upon the student’s grade level and depending upon which form(s) of aid they are receiving.   Good academic standing is measured by reviewing a student’s quantitative and qualitative progress. The quantitative measurement ensures that students are making progress toward their degree goals, while the qualitative measurement ensures that students are succeeding in their coursework.

  • All Undergraduate students are required to have a cumulative average of a 1.80 end of freshmen year, 1.90 end of sophomore year and then a 2.0 or higher by your junior year while earning a minimum number of credits to demonstrate good academic standing.
  • All Undergraduate Students are required to maintain a 2.0 for any institutional aid; this does not include Scholarship Aid.
  • All Graduate Students are required to have a cumulative average of 3.0 or higher, while earning minimum number of credits to demonstrate good academic standing.
  • All Undergraduate and Graduate students will only have federal aid paid one time for courses they are repeating to improve a course grade.

In addition to Manhattan College academic progress policy for all students, students who receive financial aid are subject to academic progress guidelines as outlined below.

ACADEMIC PROGRESS REQUIREMENTS FOR FEDERAL AND INSTITUTIONAL AID

Recipients of federal and institutional financial aid must also maintain good academic progress as a condition of aid receipt. This is also measured by reviewing a student’s quantitative and qualitative progress toward their degree goals. In general, a student must follow the chart below in order to receive federal aid.

Academic progress for federal aid is checked once annually, once after the spring semester is concluded. Students who are not meeting SAP are notified in writing that there academic progress has been revoked. The federal guidelines used to determine Satisfactory Academic Progress (SAP):

For Undergraduate Students:

Credits Attempted
1-26
27-59
60-72
73-96
97-180
Must have earned at least
67% of attempted credits
67% of attempted credits
67% of attempted credits
67% of attempted credits
67% of attempted credits
With a GPA of at least
1.8
1.9
2.0
2.0
2.0 

For Graduate Students:

Credits Attempted
1-11
12-23
24-35
36-54
Must have earned at least
50% of attempted credits
62% of attempted credits
67% of attempted credits
75% of attempted credits
With a GPA of at least
3.0
3.0
3.0
3.0

 

Annual Review Process

Manhattan College conducts an annual review of Satisfactory Academic Progress (SAP) for each student enrolled to determine student eligibility for federal aid. Students are evaluated at the close of the Spring term.

FEDERAL WAIVER APPEALS

A student who is not considered in good academic standing for financial aid purposes may submit a SAP Appeal Application. This application, along with any supporting documentation including a letter from the student explaining the reasons for poor academic performance, must be submitted to the Office Financial Aid Administration. Appeals are reviewed on a case by case basis; generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student.   Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework. If a Federal Waiver Application is approved students are notified in writing that the application has been approved and is given the criteria to be eligible to receive Federal Financial Aid in the future. This consists of the student passing all his/her courses in the semester the waiver is applicable to. Therefore, students are notified that they cannot receive a grade of a ‘W’, ‘I’ or ‘F’ in addition to having to maintain a 2.0 cumulative GPA. Exceptions may be made on a case by case basis at the with the Director of Financial Aid’s approval. Applicants whose waivers are denied are also notified in writing of the decision and are notified to contact the Office of Financial Aid Administration to discuss alternative options to help fund their education.

ACADEMIC PROGRESS REQUIREMENTS FOR NEW YORK STATE AID

To receive state scholarships or grants, a student must be in good academic standing. For financial aid purposes, good academic standing consists of two components:

  • Pursuit of Program – a requirement that a student receive a passing or failing grade in a certain percent of courses each semester.
  • Satisfactory Academic Progress – a requirement that a student accumulate a specific cumulative grade point average each term.

The minimum standards vary, depending upon the number of state payments a student has received. Students who have received two or more full years of state financial aid must maintain a 2.0 average.

TAP Satisfactory Academic Progress Table:

Payment    

Number

Credits Completed    

Previous Semester

Cumulative    

Credits

Cumulative    

GPA

#1 0 0 0.00
#2 6 6 1.50
#3 6 15 1.80
#4 9 27 1.80
#5 9 39 2.00
#6 12 51 2.00
#7 12 66 2.00
#8 12 81 2.00
#9 12 96 2.00
#10 12 111 2.00

TAP Chart Higher Education Opportunity Program

Payment    

Number

Credits Completed    

Previous Semester

Cumulative    

Credits

Cumulative    

GPA

#1 0 0 0.00
#2 6 3 1.10
#3 6 9 1.20
#4 9 21 1.30
#5 9 33 2.00
#6 12 45 2.00
#7 12 60 2.00
#8 12 75 2.00
#9 12 90 2.00
#10 12 105 2.00

Academic progress for New York State aid is checked at the end of each semester.

Most students are eligible for up to 8 semesters of TAP. Students in approved five year programs and students enrolled in the Higher Education Opportunity Program (HEOP) are eligible for up to 10 semesters of TAP.

The academic progress guidelines for part time students are prorated, and additional details can be found in the Office of Enrollment Services.

TAP WAIVER APPEALS

A student who is not considered in good academic standing for financial aid purposes may apply for a one time TAP waiver. This appeal, along with any supporting documentation, must be submitted to the Office of Financial Aid Administration and should explain the reasons for poor academic performance. Appeals are reviewed on a case by case basis, and the student will be notified, in writing, of the decision. Generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student. Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework.

Regaining Financial Aid Eligibility

Students who do not meet SAP have two options:

  • Attend college at their own expense without the use of Title IV funding and work towards regaining eligibility.
  • Submit a SAP appeal to the Financial Aid Administration office (see instructions below).

SAP Appeal Instructions

  1. Complete a SAP Appeal Form.
  2. Meet with the appropriate academic adviser and complete a SAP Academic Plan form.
  3. Submit both forms with documentation to the Financial Aid Administration office. Students will be contacted if more information is requested. The appeal decision will be emailed to the student’s Manhattan College inbox.

The SAP Appeal Form will request supportive documentation to help support the following claimed circumstances: family illness or death, personal illness or serious injury, or other unusual mitigating circumstances. The SAP Academic Plan must include: specific outcomes of how SAP can be established and maintained, a list of courses needed, and certification by the student and advisor.

SAP Appeals Process

If the appeal is approved, the student will be placed on ‘Probation’ which means aid eligibility will be extended for one semester only. Students on probation status will have their eligibility reviewed again after that initial term, in accordance with the terms of their approved Academic Plan. If a student fails to meet the terms of the plan after the probationary term, they will be ineligible for student aid. Students in this situation cannot have federal financial aid reinstated and have already submitted an appeal during the prior term, thus, exhausting their right to appeal. Resolution of all deficiencies is the only mechanism through which a student may again be considered eligible for federal financial aid.

If the appeal is denied, students are not eligible to receive federal aid and can choose to attend at their own expense.

The appeal decision of the Financial Aid Administration office is final and cannot be overridden.