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Visitors Policy

Owner Responsible Office or Department Accepted Effective reviewed revised next review
Richard Satterlee, Vice President for Student Life Public Safety  08/10/2020 08/10/2020 07/30/2020 07/30/2020 01/01/2021

Policy Statement

Informed by its Lasallian Catholic heritage and values, Manhattan College (the “College”) is an educational institution deeply committed to providing a quality and safe educational environment for all individuals in its community, including its students, faculty, staff and visitors. To promote the health and safety of all Manhattan College constituents, the visitors’ policy addresses all campus visitors to minimize the potential transmission of the Coronavirus (COVID-19) by reducing the number of people on campus. The College will limit access to its buildings and grounds to only authorized visitors by appointment only and essential vendors and contractors, all of whom must follow the outlined mandatory guidelines. 

Who Should Read the Policy

  • All members of the Manhattan College community
  • Authorized campus visitors 
  • Essential campus vendors and contractors 

Links and Resources

Terms and Definitions

“Essential” for the purposes of this Policy means absolutely necessary at the discretion of management. 

“Visitor” for the purposes of this Policy means an individual or group of individuals who do not work nor study at Manhattan College. 

The Policy

I. Overview

Given Manhattan College’s location and its designation as an open campus, access to the grounds will be limited until further notice. All interactions with an external entity such as meetings or appointments should be conducted virtually or via phone to minimize the number of people on campus. 

Authorized visitors, vendors and contractors will be strictly limited and must follow the mandatory guidelines which include:

  • Appointment Only: authorized visitors will be strictly limited and scheduled in advance with the appropriate department.  
  • Check-In: visitors will be required to check-in daily at designated locations on campus (see below) upon initial arrival. A wellness screening via the web-based Daily Symptom Tracker for Visitors will need to be completed with a green approval screen prior to arriving on campus. A valid photo identification is required at the time of check-in. 
  • Masks: in accordance with CDC and New York State guidelines, all members of the College community including visitors, vendors and contractors must wear face coverings/masks while on campus and when unable to properly social distance by six feet or more.
  • Social Distancing: all visitors must abide by the Visiting Campus guidelines including but not limited to maintaining a distance of six (6) feet in the presence of other persons and following the wayfinding signage located throughout campus. Visitors will be asked to complete a Symptom Tracker to obtain a pass to be on campus for the day.

Reflecting Manhattan College’s Lasallian values, it is expected that all members of the College community, including authorized visitors, vendors and contractors are respectful of others’ health concerns and exhibit proper social distancing, Personal Protective Equipment (PPE) use and care when interacting in the community and surrounding campus. 

Violations of this policy can result in removal from campus.

II. Campus Visitors

Campus visitors are categorized by two types, non-essential and authorized.

A.  Non-Essential Visitor

A non-essential visitor is an individual who does not work nor study at
Manhattan College and has not been designated as an authorized visitor. Non-essential visitors are not permitted on campus until further notice.

The campus grounds and buildings that are generally open to visitors, including the O’Malley Library, Starbucks, and Barnes & Noble Bookstore will be open to only current Manhattan College students, employees, and authorized visitors.

B.  Authorized Visitor

An authorized visitor is an individual who does not work nor study at Manhattan College, contains a direct purpose for being on campus and made pre-arrangements with a corresponding department representative. Authorized visitors will be strictly limited to reduce the number of people on campus.

If needed, the following departments who may authorize such visitors, at this time include:

  • Office of Admissions 
  • Office of Athletics
  • Office of Bursar 
  • Office of Business Services
  • Office of Career Development
  • Office of Financial Aid 
  • Office of Institutional Advancement 
  • Office of Physical Plant 
  • Office of the President 
  • Office of Public Safety

Authorized departments who have scheduled visitors must submit an email to the Office of Public Safety (publicsafety@manhattan.edu) on the day of arrival detailing the date, time and name of the visitor.

C. Check-In Location

All authorized visitors must report to the Main Booth located at 4513 Manhattan College Parkway for check-in procedures with a Public Safety Officer upon arrival to campus.

D. Process and Procedure

A wellness screening via the web-based Daily Symptom Tracker for Visitors will need to be completed with a green approval screen prior to check-in for authorized visitors. Once this confirmation is verified during the check-in process, authorized visitors are then permitted to enter campus and arrive at their scheduled destination. If an authorized member of the campus community (Public Safety Officer, Campus Ambassador, Health Services, Contact Tracer, etc.) requests to view this approval screen, the authorized visitor must comply.

III. Vendors

Essential campus vendors are vital to the College’s operation and will be permitted on campus on their scheduled delivery or service day. 

United States Postal Service (USPS), United Parcel Service (UPS) and FedEx are considered essential vendors who should report directly to the mailroom located in Horan Hall ground floor for deliveries.

A. Check-In Location

All essential vendors (except USPS, UPS, and FedEx) must report to the Main Booth located at 4513 Manhattan College Parkway for check-in procedures with a Public Safety Officer upon arrival to campus.

B. Process and Procedure

A wellness screening via the web-based Daily Symptom Tracker for Visitors will need to be completed with a green approval screen prior to check-in. Once this confirmation is verified during the check-in process, vendors are then permitted to enter campus and arrive at their scheduled destination. If an authorized member of the campus community (Public Safety Officer, Campus Ambassador, Health Services, Contact Tracer, etc.) requests to view this approval screen, the vendor must comply.

To minimize travel on campus, post check-in with Public Safety, vendors are to drop off all items being delivered to the mailroom loading dock located on the first floor of Horan Hall for internal department pickup.

For dining service or bookstore deliveries, post check-in with Public Safety, vendors are to drop off all items being delivered at the designed loading dock of Thomas Hall or Kelly Commons.

IV. Contractors

Essential campus contractors are specific vendors hired by the College to complete defined projects on campus with oversight by the Office of Physical Plant.

A. Check-In Location

All contractors must report to the Robert A. Mahan Physical Plant Complex located at 5935 Broadway for check-in procedures with a Physical Plant representative upon arrival to campus.

B. Process and Procedure

Firms or companies that employ contractors working at Manhattan College may have implemented their own daily screening process, including temperature checks. This process will need to be vetted by the Physical Plant department head. If no such process is in place, to verify contracted workers are in compliance with all mandated College requirements, a wellness screening via the web-based Daily Symptom Tracker for Visitors will need to be completed with a green approval screen prior to check-in. Once this confirmation is verified during the check-in process, contractors are then permitted to enter campus and arrive at their scheduled destination. If an authorized member of the campus community (Public Safety Officer, Campus Ambassador, Health Services, Contact Tracer, etc.) requests to view this approval screen, the contractor must comply.

V. Delivery Personnel

All other delivery personnel, including food delivery are not permitted on campus. A Manhattan College employee or student must meet delivery personnel off campus, beyond campus gates, to retrieve their delivery.

Contact
Pete DeCaro
Director of Public Safety
Public Safety
Jasper Hall 100
Telephone: 718-862-7240