Only students who have submitted all documentation and are listed on the supervisors' online referral list are authorized to begin the job search process. It is the student’s responsibility to initiate the job search process and to contact and meet prospective employers. The Financial Aid Administration office will assist students and employers by maintaining an online job listing using information submitted by department supervisors. This is done on a continuous basis but primarily the week before the beginning of each term.
Students will be able to view full job descriptions that will list the category type of the position (FWS of CE). This will help students search for search for positions that are still open, and the posting will provide the supervisor’s name, location, and contact information.
Supervisors/department heads are responsible for submitting job descriptions in the appropriate format to the Financial Aid Administration contact and for providing updates in position availability. Job descriptions serve several purposes:
Information on additional, approved jobs can be found on the Financial Aid Administration office bulletin board, by word of mouth, or by making “cold” inquiries/personal visits to the various departments on campus. But the best way to search is online!
Of particular interest to many students are the community service positions under federal work study. These are off-campus job offers that offer FWS students the opportunity to work for community not-for-profit agencies and organizations. Students thinking about service careers can gain direct experience in such fields such as tutoring, recreation, education, social services, counseling, etc. To offset any expenses for traveling to and from these job sites, the standard rate of pay for these positions is $8.75. All student employment regulations apply to off-campus positions. Job postings are also listed online. Specific questions related to community service positions can be addressed with the associate director of Financial Aid Administration.
Only students who have completed all necessary paperwork and applications and listed on the online Self-Service system are eligible to search for a job and be hired. Students should prepare for meeting with a potential employer. The interview process can be different for each department. Some supervisors may require a resume and/or an interview. Others may require a short statement of interest while others will prefer to speak with you in person.
Interviews for student employment positions are usually informal but you still want to be prepared and make a good impression. For tips and some practice, visit the Center of Career Development. They can assist you in the entire process.
For Supervisors: Once a student is hired, the supervisor will access Self-Service for the referral of student employment system and process an authorization to hire. The transaction will be forwarded automatically to the Financial Aid Administration and Controller’s offices for payroll activation. Students who do not appear on the list do not qualify for hire at this time. Please advise the student to contact the Financial Aid Administration office to determine which items are needed.