FWS/CE Instructions

Student Employment Instructions

Students seeking FWS or CE must meet all the general eligibility requirements for Title IV financial aid programs and continue to show demonstrated financial need. 

Paperwork Requirements

In addition to the basic federal requirements, a student must:

1. File the FAFSA (Free Application for Federal Student Aid) by the annual deadline (April 1).

2. Confirm eligibility by processing an official ACCEPT or DECLINE of the FWS or CE offer on Self-Service. Students must:

  • Click Financial Aid > accept the Terms and Conditions > then proceed to Accept Award Offers.
  • Click Financial Aid > Work Study Menu > Confidentiality and Contract Agreement 

3. Complete and submit the student employment application to the Financial Aid Administration office:

  • I-9 Form with photocopied ID documents (listed on form), only required once
  • W-4 Form, annually

Authorization to Work

There is an official system in place to record students eligible for hire and to record a department’s hiring decision.

Once a student completes and submits all mandatory and necessary paperwork, Financial Aid Administration will perform a final review of the eligibility requirements. Provided there are no outstanding requests for financial aid documentation and/or FAFSA verification, a student will be packaged for their award type (FWS or CE) if they have not already been packaged. An authorization to work record is automated by the ITS office, which places the student on the supervisors' eligible-to-hire list via Self-Service. At this point, the student can proceed to browse for online job postings through the designated Manhattan College website, linked from their Self-Service account.

Under no circumstances are students who are not compliant with the paperwork process and document submission eligible to search for jobs on campus. Therefore, no department can interview or hire a student who does not appear on the Self-Service referral list. There are no exceptions. A department cannot allow a student to begin working until they appear on the online referral for student employment since the date of hire will be electronically recorded and submitted to the payroll department.