An online application for employment includes a contract of confidentiality. Students must sign the statement online via Self-Service in order for a referral for employment to be considered complete. You may also download a copy of the Contract & Confidentiality Agreement for your records.
The Family Education Rights and Privacy Act (FERPA) is a federal law that guarantees the confidentiality of student records. As a student employee, students are considered to be acting with all the rights of a full-time employee. Therefore, the school is liable for the actions of its student employers just as it would be for the actions of any full-time regular employee.
The Gramm-Leach-Bliley Act is a law of the Federal Trade Commission that holds schools liable as financial institutions expected to safeguard the physical records and financial information of all it customers or clients.
Many student employees will have job responsibilities that require them to access:
- student records
- financial information
- social security numbers
- secure computer files and related passwords
Therefore, students should know of their rights and responsibilities under the law and they should know the repercussions of any violation of these laws.
Violations of Confidentiality
Violations may result in disciplinary action including, but not limited to:
- immediate termination from the job
- suspension from the student employment programs
- suspension or dismissal from school
- legal action
Because of the seriousness of these matters, employers may wish for students to sign any additional confidentiality agreement. Any employer wishing to do so must first file that agreement with the Financial Aid Administration contact.